Administrative Associate 2 Vacancy In Stanford University

Hiring Organization / Company: Stanford University
Basic Salary: To Be Discussed
Employement Type: Full-Time



Job Details:

The Global Gender Equality Center aims to redefine the approach to global health and development by creating a multi-disciplinary and cross-cultural network of researchers, policy makers and practitioners to build on the evidence on what works to address gender inequalities, fill key gender data gaps and equip the next generations of global health and development leaders to tackle gender equality challenges. Our vision is to create opportunities for advancement of gender equality through gender transformative research, policy, leadership and program formulation activities that enable all people to achieve their full human potential.

To achieve these objectives, the Center will build programs across three core pillars of focus:

  • Improve the availability and quality of gender data;
  • Conduct research and generate new evidence on what works, where, and why to transform gender relations, and disseminate these learnings so that findings inform new strategies, policies, and programs; and,
  • Mainstream gender into organizations and development programming so that a gender lens is integrated across all development work.

The Global Gender Equality Center at Stanford University is seeking an Administrative Associate 2 to provide administrative or operational support under general supervision. We are looking for a highly organized self-starter who is enthusiastic, motivated, and is able to adapt to different working styles and needs. The position will support the Gender Integration team with projects, calendaring, communications, invoice processing and tracking andd other administrative support. The successful candidate will need to work with little supervision on daily assignments and must be able to take initiative in all tasks.

Duties include:

  • Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
  • Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
  • Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
  • Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
  • Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
  • Maintain office supplies and equipment; obtain vendor quotations, as needed.
  • - Other duties may also be assigned

DESIRED QUALIFICATIONS:

  • A minimum of 1 to 3 years of relevant work experience in an office setting, preferably in an administrative role for a complex and fast-paced organization, interacting intensively with internal and external contacts.
  • Keen ability to anticipate next steps, demonstrate initiative, exercise discretion, apply sound judgment, and work well independently and collaboratively as a member of the team.
  • Ability to be independent and work with efficiency, with diplomacy and a high-level of professionalism and cultural awareness. Significant experience working with teams of high-performing professionals.
  • Experience setting priorities and meeting deadlines while balancing the needs of providing support for multiple individuals.
  • Experience with calendaring, travel arrangements, and event/meeting planning coordination.
  • Excellent oral and written communication skills in an environment requiring diplomacy and good judgment in managing interactions with individuals at all levels inside and outside an organization.
  • Ability to problem solve through situations that have undefined boundaries, lack of clarity or missing information.
  • Demonstrated proficiency with MS Office is required, in particular MS Outlook.
  • Experience in learning new software applications.
  • Demonstrated positive, collaborative approach to work.
  • Maturity, discretion and a sense of humor.

EDUCATION & EXPERIENCE (REQUIRED):

High school diploma and three years of administrative experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

  • Proficient computer skills and demonstrated experience with office software and email applications.
  • Demonstrated success in following through and completing routine tasks.
  • Strong organizational skills and attention to detail.
  • Strong verbal and written communication skills.
  • Excellent customer service and interpersonal skills.
  • Ability to prioritize and multi-task.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

  • Constantly perform desk-based computer tasks.
  • Frequently sitting.
  • Occasionally stand/walk, reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
  • Rarely twist/bend/stoop/squat, kneel/crawl.
  • - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

WORKING CONDITIONS:

  • General office environment.




Job Location Information:
City: Stanford
State: Ca
Country: Us
Location: Stanford, Ca
Job Listing No# : 30677

Sorry, this job is already expired or no longer available.


Share this job on:

Top 10 Tips When Finding a Job

If that you’re not kidding approximately in search of Jobs, you’ll agree that it is among the toughest jobs these days. Typically, you will have no clue the place or what to search for in the job market. The good thing is that you are not on your own. There are several other people out there who are jobless such as you. Finding a job even in a commercial center can be easy if you know where to begin. Before you begin your job searching procedure, listed here are pointers that can assist you find your dream job.

1. Job Facilities

Job corporations are an improbable and often overpassed hots pot for finding Jobs. Job firms usually supply important coaching, assets, and programs for activity seekers. These corporations will also be particularly helpful for young job seekers or those with little operating enjoy. A easy Internet experiment for job firms for your areaought to discover where and how you can get to them.

2. Temporal companies

Many firms make a selection to have their positions dispatched by means of temporal agencies. The top goal for that may be to economize on representative benefits like healthcare. Temporally agencies likewise provide firms the best way of screening applicants. Employment products and services can usually be a quicker and less daunting job than discovering direct employment. An employment company would possibly likewise grow to be into a long lasting task for the individuals who perform neatly all the way through their operating.

3. Free job look services and products

It is a waste of cash while cash is now tight in the first place. Of course, the money you pay for job finding websites is imposed deductible in case you are on a job. It’s smarter to use the cash to pay for expenses.

4. Look at the nearby school

When finding a job, never forget your school. Some schools additionally have coordinate contract positions, so check with them can be useful in finding a new career. If you talk with your teachers, they will be on the lookout for positions that match your training and experience. Some schools may need you to go to their offices for an informal interview. Here you can step through an examination on their PC. You’ll talk with a recruiter to examine exactly what you want.

5. Newspapers

Newspapers are often an overlooked apparatus for finding Jobs. Smaller businesses still use newspapers as their method when looking for Job applicants. Most newspapers will have their job listings online too. Some may ask the companies to have the listings online. There could be listings in the paper that don’t appear online.

6. Foot hunts

If that you are tired by ineffective attempts at finding a job using one of the above methods, getting out and looking for employers will yield better results. Showing up in person often demonstrates determination and initiative that most employers will find alluring in a potential representative.

7. Online Forums

Joining online forums is another good way of finding your new job. Here you will get companies that are ready to hire you and work with you. Make sure that you join as many online job finding as possible. Ensure that you describe your profile well so that your employers can know who you are.

8. Look at corporate websites

Most corporate websites are good places that can give a job. Look for websites and companies which you would love work with. On the careers page find out if there an open vacancy which matches your expertise. You can also send an email to the HR and ask for consideration.

9. Ask friends

Friends are the best at finding jobs. Before you go out, call all your friends and ask if they have any job connections that match your skills. In most cases, the job search connection will be wide and at last, you will land on one vacancy.

10. Make application regularly

Never be tired of applying. Make sure that you keep on applying for the new jobs that are posted every day. Avoid mentioning that you have done ten applications so far.

Conclusion

When finding a Job, don’t waste time on applications that are complicated for a job you don’t know if you want. Don’t open positions that are not exactly what you want. Tap on them thinking that it may be an approach to get your foot in the entryway.