Event Coordinator Vacancy In Multiple Businesses

Hiring Organization / Company: Multiple Businesses
Basic Salary: To Be Discussed
Employement Type: Full-Time

Job Details:

Role Responsibilities

The primary job duties for this important role involves building strong relationships with our clients, ensuring a positive and memorable experience is had while at our property. This Event Coordinator will work closely with the Event Sales Manager to manage and oversee event operations from beginning to end.

Essential Job Functions

  • Providing assistance to the Event Sales Manager for multiple properties within the restaurant group portfolio.
  • Working closely with the clients: (Brides/Wedding Planners and Corporate planners) to gather specific details for the event.
  • Ensure staff preparation by providing detailed BEO requirements and conducting pre-shift meetings.
  • Ability to maintain composure when dealing with high stress and unexpected situations.
  • Must be hands on and willing to assist with setup and tear down of events.
  • Produce details for events (timelines, BEO, floor plans)
  • Greet and welcome guests upon arrival
  • Communicate with Chef and/or Catering Manage regarding dietary restrictions or allergies
  • Ensure events run smooth and according to timeline
  • Orchestrate Rehearsals – instructing ushers, family seating and wedding party procession
  • Coordinate with all outside vendors (florist, photographer, videographer, DJ) upon arrival to review event timeline and duties.
  • Assist guests of honor with any special requests prior to event and set up.
  • Maintain high standards for safety and cleanliness in all areas of the properties.
  • Maintain proper dining etiquette by ensuring staff is adhering to proper dining procedures.
  • Communicate any areas of need, problems and concerns from guest to the Event Manager
  • Being a team player is essential

Required Education, Knowledge, Skills and Competences:

  • Four-year college degree or equivalent work experience in the hospitality industry preferred.
  • Must possess and maintain a valid California Food Handler Certificate.
  • Must have proficient computer skills; Microsoft Office Suite, Experience with Event is a plus.
  • Previous serving in a Fine Dining environment is required.
  • Must demonstrate superb hospitality and customer service skills.
  • Excellent organization, time management and leadership skills.
  • Maintain a professional, neat and well-groomed appearance in accordance with our dress code policy.
  • Ability to effectively deal with clients, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
  • Ability to work cohesively with co-workers and management.

Working Conditions

  • May be in indoor or outdoor setting, dependent on event location
  • Varied weather conditions are expected
  • Flexibility to schedule is a must- including some evenings, weekends, and holidays.
  • Ability to stand and walk for long periods of time around large venues and continuously perform essential job functions.
  • May be required to lift up to 25 pounds

Job Type: Full-time

Pay: $20.00 - $25.00 per hour


  • Paid time off


  • Monday to Friday
  • Weekends

Supplemental Pay:

  • Commission pay

COVID-19 considerations:
Applicants are required to wear a mask upon arrival and throughout interview.


  • Associate (Required)


  • Microsoft Office: 5 years (Preferred)
  • Customer Service: 2 years (Preferred)
  • Event Coordination: 2 years (Preferred)
  • Hospitality: 5 years (Preferred)

Work Location:

  • One location

This Job Is Ideal for Someone Who Is:

  • People-oriented -- enjoys interacting with people and working on group projects
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • High stress tolerance -- thrives in a high-pressure environment

Benefit Conditions:

  • Waiting period may apply

Work Remotely:

  • No

COVID-19 Precaution(s):

  • Remote interview process
  • Social distancing guidelines in place
  • Sanitizing, disinfecting, or cleaning procedures in place

Job Location Information:
City: San Jose
State: Ca
Country: Us
Location: San Jose, Ca 95110

Date Posted: 2021-04-07
Job Listing No# : 30675

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