Hiring Organization / Company: Electronic Arts
Basic Salary: To Be Discussed
Employement Type: Full-Time
We are EA
And we make games – how cool is that? In fact, we entertain millions of people across the globe with the most amazing and immersive interactive software in the industry. But making games is hard work. That’s why we employ the most creative, passionate people in the industry.
The Challenge Ahead:
If you are tremendously organized, able to manage complex projects and thrive on helping leaders do more, be more efficient and more effective then we might have the perfect role for you. Our Chief Financial Officer / Chief Operations Officer and our General Counsel need an excellent partner that knows what it takes to enable executives in a fast-paced environment, keep things organized and solve problems before they arise.
What an Executive Assistant does at EA:
Provide high quality support that anticipates the needs of the Executives
Assume full ownership and maintenance of the Executives calendars; scheduling, confirming, and negotiating for meeting space and relevant attendees
Management of logistics for meetings/projects
Make critical decisions on behalf of the Executive to ensure internal and external meeting requests meet with time management priorities and performance objectives
Coordinate with the respective Leadership Team Members to ensure the executive is fully briefed and prepared before key meetings
Leadership Team Meeting management including technology, agenda item sourcing, minutes, track actions, and prepare or facilitate presentations
Understand key functions and projects in the department. Provide monitoring and follow-through support on action items in progress
Manage the Executive’s complex business travel in compliance with EA's policy. Including extensive and complicated travel agendas for roadshows with the Executive and their leadership team
Assist with preparation for Board meetings including coordination of materials; creation and management of the BoardBooks for related Committee Meetings
Prepare and polish documents in Microsoft Office and Google Suite. Proficiency in these tools is a must
Project a professional and supportive image to all parties in the screening of telephone calls, internal clients and guests. Prioritize people and situations in need of attention
Use tact, discretion and good judgement in handling sensitive and confidential information
Coordinate with other executive assistants to facilitate good communication, help coordinate joint projects, etc.; serve as back-up for other Executive Admins as needed
Process electronic purchase orders through I-procurement
Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds through to completion in the iExpense tool
Function as Office Manager, maintaining supplies and coordinating activities as needed
Manage multiple special projects including large-scale meetings, event planning for conferences/exhibitions, and meetings with business partners
Other duties as assigned
This next great EA Executive Assistant also needs:
A successful track record supporting SVPs or above for 5+ years; C-Suite experience preferred
Self-motivated, highly organized and results-oriented individual who works with little or no supervision, and demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems before they escalate
Excellent interpersonal skills; exceptional verbal and written communication skills
Works effectively and respectfully with diverse teams, gaining the trust and respect of all levels
Interact professionally via all mediums
Maintains highest level of personal integrity
Excellent administrative and organization skills
Advanced software skills in MS Office, Google for Business, Diligent BoardBook
Creativity highly desired
Exceptional problem solving skills
Detail oriented and ability to complete work assignments with a high degree of quality
Ability to manage multiple tasks and assist multiple team members at the same time
Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and ambiguous environment
Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome challenges
Balances a strong work ethic and going-the-extra-mile enthusiasm with levity and humility; has contagious energy and dedication while managing to enjoy the process and understand where he/she fits in the overall group or structure
Polite, easy-going, patient and service-oriented
Team player with good sense of humor!
Job Location Information:
City: Redwood City
Location: Redwood City, Ca 94065
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