Hiring Organization / Company: Bay Area Compliance Laboratories, Corp.
Basic Salary: To Be Discussed
Employement Type: Full-Time
Position: Administrative Assistant / Receptionist (Full-Time)
ESSENTIAL DUTIES AND RESPONSIBILITIES
Core duties and responsibilities include, but are not limited to, those listed below:
· Greets on-site visitors, determines nature of business, and announces visitors to appropriate personnel via telephone and/or company paging system
· Creates welcoming reception environment for customers, visitors and staff members
· Answers incoming telephone calls, determines purpose of callers, takes and delivers messages or transfers calls to appropriate personnel or department
· Schedules conference calls; Coordinates meetings
· Coordinates outbound shipments (FedEx, UPS, DHL…); Receives incoming packages and deliveries
· Orders, maintains and stocks office supplies and inventory.
· Arranges customer lunch, employee travel schedules and reservations
· Assists with Accounting activities, such as PO/ bookkeeping/ Payroll, as needed
· Assists with Human Resources activities, such as recruitment/ job posting/ schedules interviews/ onboarding
· Assists with various administrative, Facilities projects, as needed; Act as janitorial liaison; audit/inspect janitorial work
· Negotiates and maintains contracts with outside vendors
· Performs other clerical duties as needed, such as filing, photocopying, and collating
· Able to adhere to a working schedule of: Mon. through Fri. from 8 am to 5 pm
· Associate’s Degree (A. A.) or Bachelor’s Degree (B. A.); or equivalent, one to two years related experience, or equivalent combination of education and experience
· Strong knowledge of computer systems and Microsoft Office (Word, Excel, Outlook)
· Strong multi-tasking and organizational capabilities
· Accurate and efficient data entry
· Ability to work independently and as a member of various teams and committees.
· Outstanding written and verbal communication skills
· Great communication and interpersonal skills
· Paid company holidays
· Paid vacation
· Medical, Dental and Vision Insurance
· 401k eligibility
Job Type: Full-time
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
- 8 hour shift
- Associate (Preferred)
- Microsoft Office: 1 year (Preferred)
- Customer Service: 1 year (Preferred)
- One location
Job Location Information:
Location: Sunnyvale, Ca 94089
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